Last updated 1/14/09
BY-LAWS OF THE K.V.S. CLUB, INC.
ARTICLE I: NAME
SECTION 1: The name of the organization shall be The K.V.S. Club, Inc.
SECTION 2: The location of the club will be R.R. 1, Box 144, 1959 Tamalco Ave, Keyesport in the Irish township of Tamalco and the county of Bond in the state of Illinois.
SECTION 3: The year, day and month club originated is March 14, 1962.
ARTICLE II: OFFICE
SECTION 1: The principal office and mailing address of the K.V.S. Club, Inc. shall be the same as that of the club secretary.
OBJECTIVES The objectives of the club are hereby defined and declared.
SECTION 1: Conservation, propagation and restoration of all forms of wildlife and natural resources.
SECTION 2: Promotion of better sportsmanship in hunting, fishing and general outdoor activities.
SECTION 3: Promotion of the enactment of more equitable laws in the fish and game codes.
SECTION 4: Cooperation with all duly constituted authorities in the enforcement of the fish and game codes.
SECTION 5: Cooperation with any and all other organizations with similar objectives and honestly working for better conservation programs.
SECTION 6: Promote social and recreational welfare of the members.
ARTICLE IV: MEMBERSHIP
SECTION 1: Membership in this club shall be limited to men and women who are citizens of the United States and at least eighteen (18) years of age, and will agree to support the objectives of this club and pay their dues. Application for membership shall be submitted to the membership committee for investigation. Application shall be read at the regular meeting and voted on. It shall require a majority vote of members present.
SECTION 2: Members will be divided into two classifications.They shall be charter and associate members.
Paragraph 1: Charter members shall have full privileges of the club. They have the right to hold office, vote and be chairman of committees.
Paragraph 2: Associate members shall have full privileges of the club except they cannot hold office, vote or be chairman of a committee. They can, however, be committee members.
Paragraph 3: Members who have been absent due to military service will retain their status in the club for period of five (5) years of active duty. During this period, their dues shall be waived.
Paragraph 4: Any associate member having twelve (12) months in the club shall be eligible for charter membership providing there is an opening for a charter member. An associate member will fill out an application for charter membership and appear before a regular meeting. Application will be signed by at least two (2) charter members. A two-thirds vote of the members present is required before they can be accepted.
Paragraph 5: Memberships may not be transferred to any individual or organization for any reason.
SECTION 3: The club may expel any member by a two-thirds vote of the members present at a regular of special meeting called for that purpose on the recommendation to do so by evidence of such member being guilty of unseemingly or unbecoming conduct, and after due notice of the charges and an opportunity for defense having been given the accused by the Board of Directors.
SECTION 4: No member shall have any proprietary interest in the fund or assets of the club. All income, dues, donations and other income of the club shall be devoted to the objective of the club, and no member shall ever receive any distribution thereof, except for services and labor approved by the Board of Directors.
SECTION 5: Any personal property belonging to the club may be sold or otherwise disposed of by resolution of the Board of Directors, after approval of the club members when assembled in regular or special meeting. No real estate belonging to the club shall be sold, mortgaged or leased, except after a two-thirds vote of the members present at a regular or special meeting called for that purpose. No such sale, mortgage or lease shall be voted upon unless the same is first proposed by the Board of Directors by a resolution setting out the parties, considerations, terms and conditions thereof.
ARTICLE V: DUES
SECTION 1: The annual dues will be due on January 1 of each new year. The dues shall be $25.00.
SECTION 2: Any member who fails to pay the yearly dues before February 1 shall be declared delinquent. Any member who is declared in delinquency may be reinstated upon payment of the yearly dues plus a $10.00 reinstatement fee. Reinstatement privilege will terminate March 1 of that year. After March 1 of that year, the delinquent member will have to file a new membership application like any other new applicant.
ARTICLE VI: DIRECTORS
SECTION 1: The Board of Directors shall have control and management of the property and affairs of the club. Subject to these by-laws, said board shall prescribe the rules regulating the affairs and activities of the club, not inconsistent with these by-laws and subject at all times to the approval of the club members when assembled in regular or special meeting. The board shall direct the officers from time to time in the conduct of the affairs and business of the club and duties of said officers.
Paragraph 1: The board shall have full power to remove from office any officer or direction on receiving evidence of misconduct, or upon failure of such officer to discharge his duties after due notice of the charges and an opportunity for defense having been given the accused.
Paragraph 2: In all matter having to do with the legal aspects of the club, the Board of Directors has the power to act on legal matters after a two-thirds note.
SECTION 2: The Board of Directors shall consist of seven (7) members. The immediate Past President, and six (6) members elected from the body of membership.SECTION 3: In the event that a caretaker is working for or living on club property, said caretaker will receive their orders from the club President only. The Board of Directors will still maintain control over the President.
SECTION 1: The officers of the club shall be a president, vice president, secretary and treasurer. Other officers and chairmanships shall be appointed by the president or elected by the membership at a regular or special meeting by a majority vote.
SECTION 2: The president shall preside at all regular and special meetings of the club. He shall not vote excepts in the case of a tie, and he shall perform such other duties as are the usual incident of his office as president.
SECTION 3: The Vice President shall assume all the duties of the president in his absence or disability.
SECTION 4: The secretary shall keep records of the proceeding of all meetings of the club. He/she shall keep and preserve the official books, records and other papers of the club and shall sign and attest all such papers as are incidental to his office. General correspondence to the club shall be addressed to the secretary, presented by him to the proper committees and kept as a record in his files. All correspondence by the club or an officer thereof shall be filed with the secretary.
SECTION 5: The Treasurer shall be responsible for the safe keeping and disbursement of all funds belonging to the club. All club funds shall be deposited in such bank as the official depository designated by resolution of the Board of Directors. All disbursements shall be made by check drawn on such depository, signed by the treasurer and counter signed by a director. The treasurer shall be bonded at all times by a corporate surety in sufficient sum as designated by the Board of Directors. Said bond shall be paid for by the club. All disbursements shall have prior approval of the Board of Directors and majority vote of the members at a regular or special meeting for that purpose.
SECTION 6: In the event any officer or director shall fail to attend any two regular meetings in succession, without excuse approved by the President or shall otherwise fail to fulfill the duties of his office, then by two-thirds vote by the Board of Directors or by a majority vote of members, such office shall be declared vacant and shall be filled for the unexpired term as herein otherwise provided.
ARTICLE VIII: MANNER OF ELECTIONS
SECTION 1: At the regular meeting in October of each year, the President shall appoint a committee to secure candidates for officers and directors for the coming year. At the regular meeting in November, the nominating committee shall submit the names of the candidates. Nominations from the floor shall then be in order. All nominees for officers and directors shall before their name is placed on the ballot, indicate their willingness to serve if elected.
SECTION 2: The term of officers shall be for the period of the calendar year ending on the date of the regular board meeting at the close of the old business in the month of January at which meeting the newly elected officers shall assume their duties. There shall be elected two directors for a term of two years and two directors for a term of one year each and thereafter their successors shall be elected for a term of three years starting after the close of old business at the regular board meeting in January of each year.
SECTION 3: The election of officers and directors will be by show of hands; majority rules. However, a motion from the membership present and a majority vote of secret ballot may be cast.
SECTION 4: Any elected vacancies occurring in the office of Board of Directors shall be filled by election at the next regular meeting.
SECTION 5: The president shall be allowed to succeed himself, but shall not serve more than two consecutive terms. The immediate past president shall become a member of the Board of Directors following his term in office with full power to vote.
ARTICLE IX: MEETINGS
SECTION 1: The club shall hold a regular meeting of the members on the second Monday of every month at 7:00 p.m.
SECTION 2: Special meetings of the membership may be called at any time by the president or the Board of Directors and the members shall be notified by mail. Post cards or letters shall be postmarked at least forty-eight (48) hours prior to the meeting.
SECTION 3: The Board of Directors shall hold a regular meeting each month. At such time the board may be held at any time when called by the chairman or by two (2) directors provided all members of the board are informed by mail or telephone at least twenty-four (24) hours in advance of such meeting, unless otherwise waived by such director.
ARTICLE X: QUORUM
Section 1: Six (6) members shall constitute a quorum for the transaction of business at any regular or special meeting of the members of the club.
SECTION 2: Five (5) Directors shall constitute a quorum for the transaction of business at any regular or special meeting of the Board of Directors.
ARTICLE XI: COMMITTEE
SECTION 1: Special committees shall be appointed by the President for special activities which may arise from time to time.
SECTION 2: All committees shall report their activities at each regular meeting of the members.
SECTION 3: The chairman of each committee shall turn over to the Treasurer all monies and bills for deposit or payment.
ARTICLE XII: GENERAL PROVISIONS
SECTION 1: Any question of interpretation as to the meaning or construction of any part of these by-laws shall be decided by the Board of Directors.
SECTION 2: All matters of procedure not otherwise provided for in these by-laws shall be governed by Roberts Rules of Order.
SECTION 3: The fiscal year of the club shall be the calendar year.
ARTICLE XIII: AMENDMENTS
SECTION 1: These by-laws may be amended by a two-thirds vote of the members present at a regular meeting or in a special meeting called for that purpose. No amendment shall be voted upon unless the same is first proposed by the Board of Directors or by a resolution duly adopted at a meeting of the members.
ARTICLE XIV: RESCINDMENT
SECTION 1: These by-laws will rescind all previous by-laws prior to
January 1, 2009